Food Merchant Application – Mountaintop Faires and Festivals Productions

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Thank you for your interest in providing Victuals & Libations for our events. Please provide us with your information so we can enter you into our database. We will review your information and get back to you with any questions we might have as well as answering any questions you might have for us.

Date of Submittal

Signature Upload

Name of Booth

Name of Operator

First

Last

Upload an Image of your booth.

Click or drag files to this area to upload. You can upload up to 4 files.

California Resale Number

Phone

Website / Social Media

Address

Address Line 1

Address Line 2

City

State

Zip Code

Please select all the events you would like to participate in.

Idyllwild Renaissance Faire - September 13 & 14, 2025
Idyllwild Viking Yule Feast - December 20, 2025

Upload a list of the items you intend to sell along with representative images.

Click or drag files to this area to upload. You can upload up to 4 files.

Food Booth Fees

Standard booth size. (Includes display and guy lines.) 12'x24' maximum. $300.00 for the weekend.
Cottage Food Operations - Standard booth size $200.00 for the weekend.
Cottage Food Operations - 8'-0" Table $100.00 for the weekend.

Rain or shine, no refunds will be provided once your application is accepted and all fees are paid.

The submittal deadline for each event is Forty-five (45) days prior to the event dates.

A 25% late fee will be added for applications received after the deadline for each event.

Campsites are available (If needed, please indicate below.)

Tent City for Crew - Free - Open campsites, no amenities
Developed Campsite - $100 for the weekend - Parking, room for two tents, up to six people.

Save and Resume Later

Terms and Conditions

Check this box once you've reviewed and agree to all the terms and conditions.

All Merchants are responsible for providing Mountaintop Productions Inc (MPI) with their own liability insurance, and must comply with all Federal, State and local jurisdictional requirements. CalFire Protection District, Riverside County Department of Environmental Health & MPI will be inspecting the sites prior to opening. Vendor agrees to comply with all (MPI) terms, conditions, rules and regulations as shown below.
Booth sizes include: stakes, guy wires or ropes, display areas, awnings and storage areas. Please describe and provide a sketch of the layout of your booth along with a photo of your booth. Location of the merchant spaces will be assigned by MPl and all decisions are final.
I (we) have read and fully understand all pages of this application-contract and freely and voluntarily agree to adhere to all the terms and conditions of this agreement. The merchant agrees to indemnify, hold harmless, defend, release, and forever discharge Mountaintop Productions Inc (MPI), Hurkey Creek Park, The County of Riverside, its officers, agents, employees, and any person or persons under its direction and control of its activities from any and all claims, causes of action and liability arising from or in any way connected to participation in this event.
Additional instructions will be provided with your acceptance package pertaining to load-in and load-out procedures, parking, camping, etc. Merchants are responsible for informing all their workers and participants of the terms and conditions and general rules and regulations of this Merchant Application. Once approved, you will receive an email confirming your booth information with an invoice and acceptance package. Review this information and when you are satisfied you may complete the transaction by paying the Invoice as directed on the Invoice prior to the stated deadline. Rain or shine, there will be no refunds once your application is accepted and fees are paid.

Terms and Conditions
1. Booths shall attempt to be constructed as they may have been around the 16th/17th century Celtic era. Hand-built booths shall be placed with other hand-built booths to create an authentic marketplace. You may choose to setup a mundane tent by your booth, but they must be struck by the opening of the Faire. There will be a tent city for modern tents which may remain setup.
2. Products for sale should be items that may have been bought or sold during the 16th/17th century Celtic era. Idyllwild is an area that may have existed during this time frame. Being on a trade route and in the West allows for unique products and wares. Some latitude may be allowed, but no flea market, day-glo, or mass produced items are to be allowed. The merchants shall promote a general ambiance of a pre-1700’s old-world marketplace for our guests to immerse themselves in.
3. Items not submitted for prior approval by MPI may not be displayed or sold.
4. Merchants are responsible for their own set-up and tear-down during the designated time frames. No set-up or tear-down outside of the designated time frames. No exceptions.
5. Merchants are responsible for the maintenance of their booth space. Each booth shall have and maintain a trash bin with liners. Trash shall be deposited in the large trash bins provided by IFI as the need arises. Booths must be maintained in an orderly and pleasing way.
6. Merchants must restrict their booths and all accessories to their designated areas. This includes poles, stakes, guy wires or ropes, display areas, awnings and storage areas.
7. Merchants are to provide all their own tables, chairs, racks, etc. needed for the operation of the booth. Water and electricity is available in limited areas. Please indicate if you will need electricity to your site. o Yes o No Ice will be available on a limited basis.
8. Most booths will be in direct sun, so shade covers are recommended. Shade covers shall be fire-resistant per the Fire Department requirements.
9. Booths will be on uneven, dirt surfaces. No digging or leveling of the ground will be allowed.
10. No electronics such as, televisions, radios, or amplified music are to be used. There will be WiFi available for credit card processing but may be impacted by how many use it.
11. All booths must have an approved and currently tagged fire extinguisher approved by the local Fire Department.
12. All booth participants should be in period costume and in character while on the Faire site.
13. Booths must be staffed and open for business at all times the Faire is in operation.
14. No food or beverages may be sold or given away without prior MPI approval and the proper health department permits secured.
15. Booth operators are responsible for all required taxes, fees and permits. This includes, but is not limited to; Federal, state, fire, county or local jurisdictional codes and ordinances.
16. Pets may be allowed around the booth but not in the booth. They must be on a leash or secured and have been approved by MPI prior to coming on site. Pets must have all current, required vaccinations. Participants are responsible for cleaning up after their pets and disposing of their litter in an approved trash bin. Unruly or pets deemed dangerous or unsafe shall be removed from the Faire site immediately.
17. Mountaintop Productions Inc strives to provide a safe and fun experience for all of our participants and guests. Please join us in creating the best Renaissance Faire ever!

General Rules and Regulations
1. All participants shall maintain a general sense of well-being and a fun and exciting attitude in order to promote a great experience for our patrons.
2. Participant badges/bands will be issued and must be worn at all times in a manner that security can confirm the participants are authorized to be on the Faire site. Anyone without a participants badge will be escorted to the front gate where they may secure a badge, if allowed.
3. Absolutely No Smoking/Vaping except in clearly marked and designated smoking areas.
4. All weapons must be inspected by our security team prior to entering the Faire site. Weapons shall be “peace-tied”, sheathed and secured at all times. Anyone brandishing or threatening with a weapon will be immediately expelled from the Faire site without any reimbursement. Our security team will determine what constitutes a weapon and whether it is secured adequately. Their decision is final.
5. Fires are to be strictly controlled and approved by the local Fire Department prior to any fire being used. Don’t plan on having a fire until you have submitted a request and it has been approved by the local Fire Department.
6. Under no circumstances are illegal controlled substances to be allowed on the Faire site. Anyone with these items in their possession, while on the Faire site, will be subject to immediate expulsion and/or arrest.
7. Minors under the age of twenty-one (21) are prohibited from consuming, handling or purchasing alcoholic beverages.
8. Drunkenness, unruly or out of control behavior will result in immediate expulsion from the Faire site.
9. Quite times – Out of respect for your fellow participants, quite times will be from 10:00 PM until 8:00 AM. No loud parties or debates shall be tolerated.
10. Overnight security will be provided, but MPI, the security team, officers and its agents are not responsible for any lost or stolen items.
11. Participants consent to the use of their names, photographs, images, recorded voice or music by MPI, its employees or agents for the purpose of commercial and promotional use only.
12. All facilities, materials, supplies, and equipment that belongs to MPI or the venue, used by the participants shall be maintained and cared for so as to be returned in a clean, usable condition upon the conclusion of the event. Failure to do so may result in a maintenance fee of $75 per hour and the cost of repairing or replacing the items. The participants will be required to reimburse MPI and the venue for any and all repairs or damages to any venue facility, which occurred during the event, and/or which were caused by the direct action or inaction of the participants. Participants are to notify MPI immediately of any damaged or unsafe items prior to its use.
13. All booths are to provide a legible sign with the Name of the merchant, address and phone number, clearly displayed and visible to the public.
14. In order to provide a pleasant and trouble-free event, any questions, concerns or comments must be submitted in writing via email to: Merchants@MountaintopProductions.org prior to submitting this form, in order for us to address these issues. Last minute issues or issues not handled prior to the event will necessarily be handled as IFI see fit. All decisions and directions given by MPI are final.

Visit the County of Riverside Department of Environmental Health for specific requirements at:

https://rivcoeh.org/environment-health-county-riverside-temporary-food-facilities

You must complete and submit the County of Riverside Department of Environmental Health Community Event Temporary Food Facility Operator-Agreement Form below.

Temporary Food Facility

Direct any questions or concerns to: Merchants@MountaintopProductions.org

Signature

Clear Signature

Please print your name.

Your printed Signature will indicate your acceptance of this application.

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